War Memorial Gym (UBC) Covid-19 Health and Safety Plan

Pre-training:  McInnes Artificial Field 

  • Participants can wait on the artificial field, benches and covered areas near the West entrance to War Memorial Gym. Please ensure that all participants are physically distanced while waiting on the field.  Players should come changed if possible and ready for the session. There will be an opportunity to change into court shoes. 


  • Gym Capacity is 25 people which includes coaches. Because of that, only athletes and coaches are allowed to enter the gym facility. 
    • Max 22 athletes in the gym at one time.
  • No spectators allowed. 

If you cannot attend a session please email or text your coach.

Entry to War Memorial 

  • Doors directly across from McInnes Field (West side of UBC War Memorial) will be used (do NOT go up the stairs, all of these entrances are locked!)
  • Doors will be open 15 minutes prior to session start – and we ask that athletes stagger their entry and arrive 5 mins before training at the latest. Earlier entry is not permitted in order to keep to building guidelines. 
  • A coach or designated team member will open up the door for the team. One coach from each team will have access. Doors must NOT be left propped open for people to come in on their own. 
  • All athletes must be wearing masks.
  • Upon entry, each athlete will disinfect their hands with hand sanitizer provided.
  • Athletes are encouraged to arrive dressed and ready to practice.  You can change your footwear inside and take off jackets and sweats
  • Entry to the gym: Once inside, when directed by the coach, go up the stairs and to the gym – where there will be socially distanced chairs for athletes to leave their equipment, etc. There will be a 15 minute gap between sessions.
  • Each athlete goes to an empty seat on their designated side of them gym and wipes down the chair with 
  • Late entry is challenging as entry is supervised by one of our coaches – please do your best to be timely. In the event you will be late – contact your coach in order to make sure we get you on the court as soon as possible. A coach will be downstairs to help facilitate proper entry.

Mandatory Screening Process

  1. Prior to entry, all participants must use their phone to access the health screening survey.  UBC Athletics has created a separate listing for Thunder Volleyball Club.  This will also assist contact tracing if needed. 
  1. Coaches will direct participants to access the QR code that takes you to the app/survey and allow you to answer the questions.  If a participant does not have a personal cell phone their parent can access the app. If a participant forgets their phone a coach will access the app for them.  It is a simple process that has worked well for UBC varsity athletes and will be shown to participants at the first session.
  1. Athletes will go to the designated side of War facility where chairs are spaced out. This zone will be your personal space and area, and where you will have your water bottle, gym bag etc. Bring a full water bottle and personal hand sanitizer (although there will be hand sanitizer available as well.)
  1. Training will take place in socially-distanced groups – you will receive more information on groupings and courts during the training session.  

During Training

  • Travel to/from court or washroom as per the attached floor plans. 
  • Limit of 2 people in the War Gym main foyer washroom.  This includes coaches and Athletics staff.  
  • Chairs will be set up on either side of the gym for rest spots and to place personal items
  • Clean necessary equipment (balls, posts, padding, etc.)

All Activities During Training

  • Activities will be limited to skills development and those that permit physical distancing at all times (eg. individual serving, passing, attacking practice)
  • No competitive volleyball will take place at this time as this does not permit social distancing.
  • Participants will maintain physical distancing at all times on and off the court. The new Provincial Health Order stipulates that participants must maintain 3 metres from one another and do not engage in handshaking, high fives, hugging or similar behavior. This is an increase from the 2 metres physical distance previously stipulated. If you are providing programming, please ensure that all skills and drills ensure 3 metres physical distance at all times. 
  • Athletes will stay in their groupings throughout training, and stay on their assigned courts.
  • No blocking at the net.
  • No spectators are allowed unless the presence of the person is necessary in order to provide care to a participant. 

Mask wearing

UBC Athletics & Recreation requires the use of masks in all indoor spaces accessed by coaches & athletes. Based on the current scientific evidence, masks can help reduce the spread of COVID-19.  Therefore, masks must be worn when entering and exiting the facility as well as on-court during training. 

Mandatory mask locations
  • Shared spaces (hallways, entry areas and meeting rooms)
  • Participants and coaches will wear masks when training indoors in War Memorial. 
  • Note: coaches will provide regular mask breaks during the session when participants will be at their physically distanced area. Participants are free at any time to take a break.
  • UBC volleyball has been training in masks since the beginning of September.

Physical distancing

Physical distancing is one of the most effective measures to reduce the spread of COVID-19. As long as B.C. Public Health Officer mandates physical distancing, A&R will require students and staff to abide by physical distancing. 

This includes:

  • Upon arrival at practice
  • Stretching/Dynamic 
  • During training on-court (Current physical distancing measures will take place).
  • Core or strength activities
  • Prior to leaving
  • Travelling to and from practice – i.e. no carpooling with persons who do not live in your household – if this situation occurs, everyone in the car must wear a mask. 


All participants are encouraged to bring their own hand sanitizer to each practice. Coaches will have hand sanitizer available as a backup. Participants will be required to sanitize their hands for at least 20 seconds at the following times:

  • Upon arrival to the practice
  • Before/after using any equipment
  • Before departing from the practice

Participants must practice good hygiene, including:

  • Not touching their face (especially eyes, nose and mouth)
  • Sneeze only into the crease of their elbow
  • Not sharing any food or drinks (including water) with other participants
  • Not high-fiving or elbow-bumping other participants. 

Cleaning Plan – After Practice

  • Post-practice: Team will disinfect all equipment and chairs along designated side of the gym. 
  • Teams are responsible for transition of their own equipment off the floor -volleyball posts, padding, etc.  
  • Athletes wipe down their chair prior to departure from the gym with cleaning supplies provided.

Exit War Memorial

Athletes will leave the gym from the east doors (the emergency exit off the gym floor).

Other Factors

Outdoor environments are considered safer than indoor. This is due to the natural ventilation and ability to physically distance yourself from others. When the weather is good, UBC/Thunder will look to train/meet outdoors for the beginning of the session. Ventilation is key and back doors of War Gym will be opened to increase air flow.

Illness Guidelines

The following individuals are NOT to be permitted to attend practice or training venues:

  • Any person who is experiencing any symptoms of COVID-19 (fever, cough, sore throat, runny nose, headache, or shortness of breath). If these symptoms begin while at a training venue or within 14 days of having attended a training venue, the individual must leave immediately and contact their local public health office for recommendations. The individual must also inform their coach.
  • Any person who receives a diagnosis of COVID-19. Individuals must comply with the current mandated self-isolation policy as per the BC Ministry of Health (www.gov.bc.ca);
  • Any person who has been told to self-isolate at home;
  • Any person who lives in a home or has been in close contact with someone with symptoms of COVID-19;
  • Any person who lives in a home or has been in close contact with someone who has been told to self-isolate at home; and
  • Any person who has arrived from outside British Columbia may not practice with their team for 5 days upon their arrival.

Symptoms of illness arise during practice:

Should an athlete develop symptoms of COVID-19 during a practice:
  • That individual must immediately leave practice and agree with the coach on an appropriate course of action.  The athlete should contact Scott Fraser who will help guide the plan of action. 
  • If necessary, the local health unit or 811 will be contacted and used for further direction
  • The coach should contact the athlete’s emergency contact immediately as well as inform the head coach, who will in turn notify Sam Pritchard, UBC Athletics, and await further instruction. 
  • The head coach will inform all members of the pod, followed by all members of the wider team. 
  • Athletes will minimize inter-personal contact until a diagnosis has been confirmed as either positive of negative for COVID-19.
Should a coach develop symptoms of COVID-19 during a practice:
  • That practice session will be immediately terminated.
  • The local health unit or 811 will be contacted
  • The coach will inform the head coach immediately who will in turn notify Sam Pritchard, UBC Athletics, and await further instruction.
  • The coach should follow instructions from 8-1-1 which may include going to the nearest hospital or testing facility.
  • Athletes will minimize inter-personal contact until a diagnosis has been confirmed as either positive of negative for COVID-19.

Feedback and Safety Concerns

Individuals with health and safety concerns will be encouraged to report those concerns via any one of the following mechanisms.  The first step is to raise any issue with a coach at the venue during training. At any time athletes should work through the following contacts to raise concerns or suggest solutions.